Everything your privacy team needs
- Documentation
- Automation
- Assessments
- Vendor Risk
- Breaches
- DSRs
- Policies
- Awareness
- — all in one platform
Trusted by privacy teams at leading organizations
Everything you need in one place
Register of Processing Activities
Centralize and document every processing activity in one place. Easily link entries to assessments, vendors, policies, and other modules for full context.
Data Subject Right Requests
Track every request with ease. Automatically identify related activities, systems, and databases, and manage all follow-up tasks in one workflow.
Incidents & Breaches
Log incidents as they occur, monitor resolution deadlines, and assign tasks. Generate a professional audit-ready log at any moment.
Technical & Organizational Measures
Document all TOMs in a structured way and connect them to processing activities, vendors, policies, and identified risks.
(D)PIA, LIA and TIA Assessments
Use built-in templates or create your own with the assessment builder. Conduct reviews efficiently and ensure each step is well-documented.
Project Intake Assessments
Provide a central space for new project reviews. Replace scattered email threads with a clear, documented process accessible to all stakeholders.
Smart Suggestions
Receive alerts when an assessment is needed, a review is due, or a task should be created—so nothing slips through the cracks.
Ultimate Flexibility
Configure the platform to fit your processes. Adapt it to your specific workflows and meet even the most niche legal requirements.
Roadmap & Tasks
Plan, assign, and track tasks across teams. Keep everything moving forward without losing time in your email inbox.
Case Study
How Brussels Airport Took Privacy Management to New Heights
Discover how Brussels Airport Company streamlined privacy operations, boosted team collaboration, and gained full oversight by centralizing their privacy management with Responsum.
One privacy management platform for continuous compliance
Manage every aspect of privacy in one place, from mapping activities to automating reviews and sharing data across teams. Stay compliant every day, not just at audit time.
Structured RoPA
A RoPA built for GDPR and beyond
Full GDPR Article 30 support straight out of the box. With advanced customization, conditional fields, and granular access controls, you can shape the register to perfectly fit your organisation’s needs.
Smart planning & follow-up
Stay on top of every review and update
Plan recurring monthly, quarterly, or yearly tasks with ease. Automated reminders keep “stale” activities in check, while Roadmaps and Kanban Boards give you a clear view of progress.
Automated Data Collection
One questionnaire, many updates
Send a single dynamic form to collect input from business and automatically create or update processing activities, DSRs, incidents, assessments, and more — all linked to your planning.
Connected Governance
Share key data across privacy, risk and security
Share systems, vendors, policies, and more with other governance teams via direct collaboration, Excel import, or our full suite of open APIs.
Ownership
Keep responsibilities clear and reviews on track
Assign owners to any control, evidence, risk, or mitigation, and let the system handle the follow-up. Automatic detection of review needs and non-compliances ensures nothing slips through the cracks.
Incidents
Track every incident and data subject request with ease
Record all key details, deadlines, and responsibilities for incidents, DSRs, and more — with built-in automations to speed up the process and keep actions moving forward.
Privacy management FAQs
What is privacy management in a company?
Privacy management is the process of identifying, controlling, and protecting personal data handled by an organization. Tools like Responsum help privacy teams automate documentation, assessments, and risk analysis.
What should a privacy program include?
A privacy program should include data mapping, risk assessments, policies, training, and breach response plans. Responsum covers all of these areas with built-in modules that support compliance from end to end.
How do you document processing activities for GDPR?
You document processing activities by creating a Record of Processing Activities (ROPA) under Article 30 of the GDPR. Responsum simplifies this with guided templates, automation, and centralized control.
What is the difference between DPIA and TIA?
A DPIA assesses privacy risks of high-risk data processing, while a TIA evaluates data transfers outside the EU. Responsum includes both assessments in one platform, helping teams comply with GDPR and Schrems II.
How can companies ensure ongoing GDPR compliance?
Companies ensure ongoing compliance by maintaining up-to-date records, training staff, and regularly reviewing risks. Responsum enables continuous compliance with workflows, task tracking, and real-time reporting.
What are common privacy risks in organizations?
Common privacy risks include data breaches, lack of transparency, poor access controls, and non-compliance with regulations. Responsum helps identify and mitigate these risks through automated checks and risk registers.
How often should privacy impact assessments be updated?
Privacy impact assessments should be updated whenever there are changes to processing activities or technologies. Responsum sends reminders and provides structured forms to keep assessments accurate and current.
Ready to take control of your privacy management?
Ready to experience the power of Responsum? Take the first step towards streamlined privacy management and data protection by trying Responsum for free today. Get hands-on with our user-friendly platform and see how it can help you navigate compliance, protect sensitive data, and grow your business securely.
