RoPA: Records of processing activities

Enable your business to keep your RoPA up to date and accurate

Are you finding it overwhelming to manage your Records of Processing Activities (RoPA) effectively? Many organizations struggle to keep their RoPA accurate and up-to-date due to the time and effort involved. Discover how RESPONSUM streamlines this process, empowering your entire organization to contribute, and takes the hassle out of RoPA management so you can focus on other critical privacy tasks.

What is a Register of Processing Activities?

The Record of Processing Activities (RoPA) is a document that organizations must maintain to show their compliance with the GDPR (Article 30). It includes information about personal data processing activities, legal bases, retention periods, and technical and organizational measures, and must be kept up-to-date. The RoPA should be available to Supervisory Authorities upon request.

Challenges of a RoPa

Up-to-date records

Keeping up-to-date RoPAs can be challenging when processing activities are introduced or changed.

Detailed RoPA

RoPAs must include all the required information, such as the purpose, the categories of personal data processed, etc.

Identification

Identifying all processing activities in an organization can be difficult, especially if third-party service providers are involved.

Accessibility

If Supervisory Authorities request for the RoPA you must be able to provide them with a detailed document that is easy to access.

Simplify your RoPA with RESPONSUM

With RESPONSUM you can simplify your RoPAs by following guided processes, automating repetitive tasks, and enabling cross-departmental collaboration.

Lynn Vleugels - Data Protection Officer

“We were already keeping a good RoPA, but when we uploaded it into RESPONSUM, it was such a relief to see our data instantly available for all the other modules. It just made things so much smoother!”

Save time and increase efficiency

Upload your existing RoPAs and save time by getting started with RESPONSUM immediately. Centralize IM Systems, build a data dictionary, and easily maintain your RoPA. Automatically convert business processes into processing activities.

Leverage continuous collaboration

Enable and facilitate cross-departmental collaboration and get notified when business processes change over time. Make sure that all the relevant information is incorporated.

Link assessments and notices

Perform and centralize DPIAs, balancing tests, … and link to the Record of Processing Activities (RoPA). Link notices by selecting what notice is provided to the data subject in relation to a processing activity.

Complete audit log and version history

aintain a complete audit log including date, time, and changes made. The version history for each processing activity is stored within RESPONSUM to support DSAR and potential audit needs.

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Why RESPONSUM stands out

By incorporating RESPONSUM’s RoPA Templates, you combine the power of structured workflows with expert-curated content, resulting in a solution that significantly reduces the administrative burden of building and maintaining your register.

Automation

Simplify repetitive tasks by automating them and take suggested actions based on data, within the tool.

Collaboration

Connect with different teams and departments and keep an eye on every project within the organization.

Linked items

RESPONSUM links data from separate modules so you always have all the relevant information immediately available.

Accountability & Availability

Have the correct information readily available in one single platform in case of an audit.

Simplification

Translate complex Privacy legislation requirements into easily understandable and applicable language through our guided workflows.

Flexibility

Generate your own RoPAs by following guided steps or utilize pre-designed templates provided within the tool. Customize your RoPA to fit your organization’s needs.

Introducing RoPA Templates: a faster way to compliance

Building a comprehensive RoPA from scratch can be time-consuming. To help you hit the ground running, RESPONSUM offers an extensive library of 269+ pre-filled RoPA templates.

Quick kick-start

With nearly 300 pre-configured RoPA lines, you can set up your register in under two hours.

Pre-filled activities

The templates include commonly used processing activities, serving as a solid foundation.

Easy customization

Modify and enrich the templates with your organization-specific details.

Continuous updates

Leverage the template system to keep your RoPA current as your data processes evolve.

Automate your records of processing

Book a free demo with one of our experts today and take the first step to automate the Records of Processing Activities in your organization.