Rev up your Data Protection Impact Assessment & finish 4x faster!
Understanding the impact of your data processing operations has never been easier! Easily identify potential risks associated with both planned and ongoing activities and take decisive actions to mitigate those risks. Stay compliant with relevant data protection regulations, giving you peace of mind and protecting your business from potential legal or reputational risks.
What is a DPIA?
The Data Protection Impact Assessment (DPIA) is part of the Data Protection by Design principle and is covered by Article 35 of the GDPR. DPIAs evaluate the impact of the (planned) data processing operation, resulting in decisions to be made and measures to be implemented to be compliant with the GDPR. DPIAs are mandatory when processing activities are “likely to result in a high risk to the rights and freedoms of natural persons” and typically consist of the following steps:
- Description / scope of the processing
- Pre-DPIA to determine the need for a DPIA
- Risk identification of the rights and freedoms
- Risk assessment of the rights and freedoms
- Action plan to address the risks
- Monitoring and review
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Challenges of a DPIA.
The GDPR does not go into specifics on how to execute a DPIA, yet certain Supervisory Authorities, like the French CNIL (Commission Nationale de l’Informatique et des Libertés) have already published guidelines on the topic. However, experience shows that the biggest challenges of performing a DPIA are more practical:
Getting accurate information.
When the privacy team is not immediately involved in every project, you’re often unsure whether you have the latest or even complete information.
Receiving the information in time.
More often than not, the biggest time-consumer is actually receiving information from colleagues. Everyone is busy, and it’s up to the privacy department to properly follow up on their requests.
Documentation of previous actions.
In order to be compliant and meet the accountability requirement in GDPR, organizations are required to document their past assessments and actions – not an easy feat in a spreadsheet.
Continuous reevaluation.
As organizations and processes change, DPIAs should be continuously reviewed and reassessed. Keeping track of those review schedules and consequential actions is no easy task.
Check out our webinar:
DPIA: Teamwork makes the dream work.
Execute DPIAs four times more efficiently.
The DPIA module in RESPONSUM has been developed based on the CNIL methodology, as it is the leading authority when it comes to DPIA execution.
As a user, you are guided step-by-step through the process – from Scope setting to Review – so you’re sure to include all the necessary information. A lot of that information can be found in the Records of Processing Activities, and is easily used in the DPIA module. Because of that link, you will save tons of time as you will have most of the data immediately available.
When you need additional information, feedback or an expert’s opinion, RESPONSUM enables you to immediately reach out to colleagues through our built-in communication / task delegation features. On top of that, you’re able to setup review cycles to ensure you’re always on top of things.
Our customers have reported to execute DPIAs up to four times faster when using RESPONSUM.
Looking to optimize your DPIA approach? Get started with a free trial!
