Records of Processing Activities

Did you know that according to Article 30 of the General Data Protection Regulation (GDPR), controllers and processors have a responsibility to keep Records of Processing Activities (RoPA)? This means that they need to create a record that lists all the ways they handle personal data — from the tiniest details to the big picture.

What is a Record of Processing Activities (RoPA)?

The Record of Processing Activities (ROPA) is a document that organizations must maintain to show their compliance with the GDPR (Article 30). It includes information about personal data processing activities, legal bases, retention periods, and technical and organizational measures, and must be kept up-to-date. The ROPA should be available to Supervisory Authorities upon request.

Challenges of a RoPA


Up-to-date records

Keeping up-to-date RoPAs can be challenging when processing activities are introduced or changed.



Identifying all processing activities in an organization can be difficult, especially if third-party service providers are involved.


Detailed RoPA

RoPAs must include all the required information, such as the purpose, the categories of personal data processed, etc.



If Supervisory Authorities request for the RoPA you must be able to provide them with a detailed document that is easy to access.

Simplify your RoPAs with RESPONSUM

With RESPONSUM you can simplify your RoPAs by following guided processes, automating repetitive tasks, and enabling cross-departmental collaboration.

Save time and increase efficiency

Upload your existing RoPAs and save time by getting started with RESPONSUM immediately. Centralize IM Systems, build a data dictionary, and easily maintain your RoPA. Automatically convert business processes into processing activities. Ask us to learn more about our process management module.

Link assessments and notices

Perform and centralize DPIAs, balancing tests, … and link to the Record of Processing Activities (RoPA). Link notices by selecting what notice is provided to the data subject in relation to a processing activity.

Continuous collaboration

Enable and facilitate cross-departmental collaboration and get notified when business processes change over time. Make sure that all the relevant information is incorporated.

Privacy Management dashboard flat design visual representation

Complete Audit log and keep version history

Complete Audit log including date, time and changes made. Version history for each processing activity is stored within RESPONSUM to support DSAR and potential audit needs.

Backed by industry experts

We’ve got a squad of industry thought leaders to guide our future development plans, but let’s be real: what matters most is what our customers want and how they feel.

That’s why we’ve set up a customer advisory board to hear you out and shape our roadmap accordingly. We’re all about striking a balance between making those quick operational wins and planning for the big picture. Together, we’ve got this!

Check out our blog article, RoPA: What is it and how to approach its development?

Discover RoPA’s significance in data protection compliance. Streamline processes and safeguard your data now!

Not just a tool, a solution


Simplify repetitive tasks by automating them and take suggested actions based on data, within the tool.


Connect with different teams and departments and keep an eye on every project within the organization.

Linked items

RESPONSUM links data from separate modules so you always have all the relevant information immediately available.

Accountability & Availability

Have the correct information readily available in one single platform in case of an audit.


Translate complex Privacy legislation requirements into easily understandable and applicable language through our guided workflows.

Flexibility ​

Generate your own RoPAs by following guided steps or utilize pre-designed templates provided within the tool. Customize your RoPA to fit your organization's needs.

Trusted by industry leaders

Book a free demo. Meet our experts

Automate your records of processing

Book a free demo with one of our experts today and take the first step to automate the Records of Processing Activities in your organization.