Right to restrict processing under GDPR: Limiting data usage
The right to restrict processing is a data subject right under the General Data Protection Regulation (GDPR) that allows individuals to request limitations on how their personal data is processed. When this right is exercised, the organization may store the data but cannot process it further unless specific conditions apply.
This right ensures that personal data is not actively used while disputes over accuracy, lawfulness, or objections are being resolved.
When can data subjects request a restriction?
A data subject can request restriction of processing when:
- They contest the accuracy of their personal data – Processing is restricted until the organization verifies its accuracy.
- The processing is unlawful – Instead of erasure, the individual prefers restriction.
- The organization no longer needs the data, but the individual requires it for legal claims.
- The individual has objected to processing – Restriction applies while the organization determines whether legitimate grounds override the objection.
What happens when processing is restricted?
- The data can still be stored but cannot be processed further without the data subject’s consent.
- The data can only be used for legal claims, public interest, or protecting another person’s rights.
- If the restriction is lifted, the organization must inform the data subject before resuming processing.
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How to process a right to restrict processing request under GDPR
1. Verify and assess the request
- Confirm the identity of the requester before restricting processing.
- Determine if the restriction conditions apply under GDPR.
2. Implement the restriction
- Store the data without further processing until the issue is resolved.
- Mark the data as restricted in systems and prevent active use.
3. Notify the data subject of any changes
- Inform the individual when the restriction is applied.
- If the restriction is lifted, provide clear notice before resuming processing.
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Why the right to restrict processing is essential for GDPR compliance
Handling processing restrictions correctly helps organizations:
- Ensure GDPR compliance by respecting data subject rights.
- Prevent legal disputes by allowing temporary data suspension.
- Improve transparency by keeping individuals informed about their data.
- Enhance trust by demonstrating responsible data handling.
By properly managing restriction requests, businesses can safeguard data subject rights, maintain compliance, and uphold privacy best practices.
