Run your Data Protection Impact Assessment 4x faster.

Easily determine the impact of (planned) data processing operations and take decisive actions to decrease risks and increase compliance.

DPIA - Data Protection Impact Assessment

What is a DPIA?

The Data Protection Impact Assessment (DPIA) is part of the Data Protection by Design principle and is covered by Article 35 of the GDPR. DPIAs evaluate the impact of the (planned) data processing operation, resulting in decisions to be made and measures to be implemented to be compliant with the GDPR. DPIAs are mandatory when processing activities are “likely to result in a high risk to the rights and freedoms of natural persons” and typically consist of the following steps:

Challenges of a DPIA.

The GDPR does not go into specifics on how to execute a DPIA, yet certain Supervisory Authorities, like the French Commission Nationale de l’Informatique et des Libertés (CNIL) have already published guidelines on the topic. However, experience shows that the biggest challenges of performing a DPIA are more practical:

Getting accurate information

When the privacy team is not immediately involved in every project, you’re often unsure whether you have the latest or even complete information.

Receiving the information in time

More often than not, the biggest time-consumer is actually receiving information from colleagues. Everyone is busy, and it’s up to the privacy department to properly follow up on their requests.

Documentation of previous actions

In order to be compliant and meet the accountability requirement in GDPR, organizations are required to document their past assessments and actions  – not an easy feat in a spreadsheet.

Continuous reevaluation

As organizations and processes change, DPIAs should be continuously reviewed and reassessed. Keeping track of those review schedules and consequential actions is no easy task.

ROPA - Records of Processing Activities

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DPIA: Teamwork makes the dreamwork.

Execute DPIAs four times more efficiently.

The DPIA module in RESPONSUM has been developed based on the CNIL methodology, as it is the leading authority when it comes to DPIA execution.

As a user, you are guided step-by-step through the process – from Scope setting to Review – so you’re sure to include all the necessary information. A lot of that information can be found in the Records of Processing Activities, and is easily used in the DPIA module. Because of that link, you will save tons of time as you will have most of the data immediately available.

When you need additional information, feedback or an expert’s opinion, RESPONSUM enables you to immediately reach out to colleagues through our built-in communication / task delegation features. On top of that, you’re able to setup review cycles to ensure you’re always on top of things.

Our customers have reported to execute DPIAs up to four times faster when using RESPONSUM.

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