Easily determine the impact of (planned) data processing operations and take decisive actions to decrease risks and increase compliance.
What is a DPIA?
The Data Protection Impact Assessment (DPIA) is part of the Data Protection by Design principle and is covered by Article 35 of the GDPR. DPIAs evaluate the impact of the (planned) data processing operation, resulting in decisions to be made and measures to be implemented to be compliant with the GDPR. DPIAs are mandatory when processing activities are “likely to result in a high risk to the rights and freedoms of natural persons” and typically consist of the following steps:
- Description / scope of the processing
- Pre-DPIA to determine the need for a DPIA
- Risk identification of the rights and freedoms
- Risk assessment of the rights and freedoms
- Action plan to address the risks
- Monitoring and review
Challenges of a DPIA
The GDPR does not go into specifics on how to execute a DPIA, yet certain Supervisory Authorities, like the French Commision Nationale de l’Informatique et des Libertés (CNIL) have already published guidelines on the topic.
However experience shows that the biggest challenges of performing a DPIA are more practical in nature:
Getting the right and complete information
When the privacy team is not immediately involved in every project, you’re often unsure whether you have the latest or even complete information.
Receiving the information in time
Nine out of ten times, the biggest time-consumer is actually receiving information from colleagues. Everyone is busy, and it’s up to the privacy department to properly follow-up on their requests.
Documentation of previous assessments and measures
In order to be compliant and meet the accountability requirement in GDPR, organizations are required to document their past assessments and actions – not so easy in a spreadsheet.
Continuous review and
reassessment of your DPIAs
As organizations and processes change, DPIAs should be continuously reviewed and reassessed. Keeping track of those review schedules and consequential actions is no easy task.
Execute DPIAs four times more efficient
The DPIA module in RESPONSUM has been developed based on the CNIL methodology, as it is the leading authority when it comes to DPIA execution.
As a user, you are guided step-by-step through the process – from Scope setting to Review – so you’re sure to include all the necessary information. A lot of that information can be found in the Records of Processing Activities, and is easily used in the DPIA module. Because of that link, you will save tons of time as you will have most of the data immediately available.
When you need additional information, feedback or an expert’s opinion, RESPONSUM enables you to immediately reach out to colleagues through our built-in communication / task delegation features. On top of that, you’re able to setup review cycles to ensure you’re always on top of things.
Our customers have reported to execute DPIAs up to four times faster when using RESPONSUM.
Do you want to work more efficient too?
Want to find out how RESPONSUM can bring your Security department to the next level?
We’ll happily jump on a call to answer your questions.